You, the Organization Manager, can enter Purchase Orders online and they are immediately available for use. Safe Kids provides a line of credit, called E-vouchers. E-vouchers require Safe Kids approval, which may take up to 3 business days.

Adding a Purchase Order

To add a new purchase order, log in and select ADD A NEW PURCHASE ORDER from the action items at the bottom of the screen. Enter the purchase order (PO) information and select SUBMIT. Go back to the Main Menu.

Once a PO is added to the system, you can register affiliates for courses charging against that PO. You can also provide the PO number to the organization's affiliates, who can then use it to pay for course registration, recertification or instructor candidacy online. The system will automatically check for availability of funds.

If your organization will regularly be paying for course registrations or recertifications, an E-voucher may be a more appropriate option.

Any open PO may be closed and billed after 90 days.

You will not receive an e-mail notification when there is activity on the PO. Please check the action item LIST ALL PURCHASE ORDERS and review activity on the POs regularly.

Requesting an E-voucher

An E-voucher is a line of credit with Safe Kids specifically for the CPS certification program. It is designed for organizations that will regularly be paying for course registrations or recertifications.

To apply for an E-voucher, log in and select APPLY FOR AN E-voucher/REQUEST ADDITIONAL E-voucher CREDIT LIMIT from the action items at the bottom of the screen. Enter the information as requested and select SUBMIT. Confirm information and click on SUBMIT again. You will be notified via email of the E-voucher approval or denial.

Once approved, your organization's E-voucher information will appear in the organization profile and can be used to register affiliates for courses.

Provide the EV number to your affiliates (must be on affiliate list) and they will be able to use it to pay for course registration, recertification or instructor candidacy.

E-PO or E-Voucher Use by Affiliates

In order to pay any program fees with an organization's PO or E-voucher, they must be an affiliate of the organization (the organization's ID must be listed under AFFILIATE or SPONSOR ID).

You, the Organization Manager, may choose to provide the PO or E-voucher number to any affiliates for any certification-related fees such as course registration, recertification, instructor candidacy or technician proxy.

Bills may be paid by check or credit card.

Once a purchase order is closed ($0 balance) an invoice will be sent. A Second Notice invoice will be mailed for any invoices that are not paid within 60 days. A Final Notice invoice will be sent for any invoice that remains unpaid 30 days following the Second Notice.

You are strongly encouraged to track the use of the purchase orders regularly by logging in and selecting LIST ALL PURCHASE ORDERS from the action items at the bottom of the screen. Select SHOW DETAIL for each purchase order.

At this time there will be no email notification when there is activity on your account.

FOR MORE INFORMATION, click on the Policies & Procedures button on the right.  Look under Organization Management.