Affiliates are anyone in the CPS online system who allows the organization manager to view their contact and certification information.
For people completely new to the CPS certification system, the organization manager can add affiliates through the VIEW/ADD AFFILIATES action item listed in the organization management section. Take care to avoid making duplicate profiles. Only add people that have never been CPS-certified and are not currently in the Safe Kids system. The other option is for the individual to register themselves in the certification system, click on UPDATE AFFILIATE ORGANIZATION, and add the organization.
Anyone who already has a profile must select the organization by clicking on the UPDATE AFFILIATION action item in their CPS Online Profile. They will search for the organization by name. Because individuals must approve that their contact and certification information be shared, the Organization Manager cannot select them to be affiliates.
Because some individuals work for one agency and are sponsored by another, there are two spaces for affiliation to an organization. As affiliates, they will then be able to use that organization's POs and e-vouchers, once the organizational manager gives them the appropriate PO or e-voucher number. Being an affiliate does not require that the organization pay any fees.
Affiliates will be able to pay all of their fees online with this organization's purchase orders or e-voucher (if these numbers are provided to them by the Organization Manager).
FOR MORE INFORMATION, click on the Policies & Procedures button on the right. Look under Organization Management.