A controlled course is open only to individuals approved by the Lead Instructor or Course Administrator.

It is required that the roster be accurate by the end of the first day of the course.

The online system will allow anyone to request a seat in a controlled class. However, they may not register until their request has been approved. Once approved or denied, the potential student will receive e-mail notification and, if approved, will be able to complete their registration by paying the course fees. Individuals appear on the course roster as soon as payment is received and processed.

Some of the benefits of this process are the ability (1) to post a partially public class (save seats) and (2) to more easily manage local fees.

Example One

You are conducting a course with a total of 15 open seats. Ten of the seats are reserved for students from the local police department, and you want to open up the other five seats to the public. This system will allow anyone from the public to reserve a seat, but you as the course administrator, have the power to approve only five of the reservation requests from community members and leave the other ten seats open for the police department. Similarly, if the police department later decides to send only eight people, you can still open up the other two seats to the public.

Example Two

You are conducting a course and need to charge a local fee of $100 dollars. Because this system will allow anyone from the public to reserve a seat, but not to complete his or her registration without approval, you can:

• State in the course description to submit payment of $175 directly to you and then only approve those that have submitted payment. You can then submit to Safe Kids the $75 for each individual to complete their registration for the course.
• State in the course description to submit payment of $100 directly to you and then only approve those that have submitted payment. The individuals would then complete their registration by submitting the $75 national program fee to Safe Kids.

When administering a controlled course, the Lead Instructor has on-going responsibilities during the student registration process.

The system allows any eligible potential student to request a reservation for a seat for any controlled class. The Lead Instructor receives notification of incoming requests by email. Although the course administrator may approve or deny a request, only the Lead Instructor gets the notification, and it is the Lead Instructor's ultimate responsibility to log into the system and check for any pending requests regularly. The email is a courtesy is not required to access requests. The Lead Instructor and Course Administrator should log in and check for registration requests regularly.

Once approved or denied, the potential student will receive e-mail notification and, if approved, will be able to complete their registration by paying the course fees. As soon as their payment is received and processed, they will appear on the course roster.

To review registration requests, after logging into Online Services

• Choose MANAGE MY COURSES from the action items list in your profile.
• Select the course you'd like to view.
• From the course details page, choose VIEW REGISTRATION REQUESTS from the action items list.
• Make any approvals or denials needed and click SUBMIT.

The Lead Instructor for the course will be sent an automatic e-mail notification when a reservation request is made. The instructor has the ability to cancel a reservation as long as the individual has not already paid, completing the registration process.

Due to the nature of substitution, if a currently registered student chooses to transfer his or her registration to another a person, instructor approval for the original reservation and subsequent registration will also be transferred.

Once a reservation request has been denied or cancelled, it can not be re-approved. However, approved reservations that have timed out (reservations are only held for 10 days), can be re-approved, giving the registrant another 10 days to submit payment.

FOR MORE INFORMATION, click on the Policies & Procedures button on the right. Look under Course Administration then Before the Course.