When administering a controlled course, the Lead Instructor has on-going responsibilities during the student registration process.
The system allows any eligible potential student to request a reservation for a seat for any controlled class. The Lead Instructor receives notification of incoming requests by email. Although the course administrator may approve or deny a request, only the Lead Instructor gets the notification, and it is the Lead Instructor's ultimate responsibility to log into the system and check for any pending requests regularly. The email is a courtesy is not required to access requests. The Lead Instructor and Course Administrator should log in and check for registration requests regularly.
Once approved or denied, the potential student will receive e-mail notification and, if approved, will be able to complete their registration by paying the course fees. As soon as their payment is received and processed, they will appear on the course roster.
To review registration requests, after logging into Online Services
- Choose MANAGE MY COURSES from the action items list in your profile.
- Select the course you'd like to view.
- From the course details page, choose VIEW REGISTRATION REQUESTS from the action items list.
- Make any approvals or denials needed and click SUBMIT.
The Lead Instructor for the course will be sent an automatic e-mail notification when a reservation request is made. The instructor has the ability to cancel a reservation as long as the individual has not already paid, completing the registration process.
Due to the nature of substitution, if a currently registered student chooses to transfer his or her registration to another a person, instructor approval for the original reservation and subsequent registration will also be transferred.
Once a reservation request has been denied or cancelled, it can not be re-approved. However, approved reservations that have timed out (reservations are only held for 10 days), can be re-approved, giving the registrant another 10 days to submit payment.
FOR MORE INFORMATION, click on the Policies & Procedures button on the right. Look under Course Administration then Before the Course.